Office Space Listing Template | LoopNet, CoStar

Key Information

Office space listings need to lead with the metrics that drive tenant site selection decisions: asking lease rate per square foot, lease structure (NNN, full-service gross, or modified gross), parking ratio per 1,000 square feet of rentable area, common area factor (to calculate usable vs. rentable SF), floor plate size and configuration, HVAC system type, and fiber/telecommunications infrastructure. Class A, B, and C office space have different buyer profiles and different required copy elements. BuildMyListing generates office lease descriptions formatted for LoopNet and CoStar, leading with the metrics tenants and their brokers evaluate first.

Pricing: Starting $99/month

Time Required: 15 minutes per office lease listing

The Problem

Office tenant site selection is driven by a specific set of metrics: total and usable square footage, parking ratio, lease rate per SF on a full-service gross basis, floor plate efficiency, and amenities (fitness center, conference room, fiber). Tenants' brokers who can't quickly find these figures in the listing description will move to the next listing.

The Solution

BuildMyListing's office listing template leads with the metrics office tenants and their tenant rep brokers evaluate — in the correct LoopNet and CoStar format for the office asset class.

Key Features

Office Tenant Metrics-First Description

Office listing descriptions open with: asking lease rate per SF (on a full-service gross or NNN basis), lease term, available rentable SF and usable SF (with common area factor), floor number, parking ratio (spaces per 1,000 rentable SF), and HVAC system type (central VAV, perimeter units, building-standard). BOMA standard measurement methodology.

Benefit: Office copy that answers tenant broker RFP questions in the first paragraph

Office Class Variants (Class A, B, C)

Class A, B, and C office buildings have different tenant profiles and require different copy emphasis. Class A: emphasize prestige location, full-service amenities (fitness center, conference center, concierge), efficient floor plates, LEED or ESG credentials. Class B: emphasize value relative to Class A, renovated common areas, functional floor plates. Class C: emphasize below-market rate, value-add potential, owner-operator flexibility. BuildMyListing adapts the description emphasis to the office class specified.

Benefit: Office class-appropriate copy for Class A, B, and C buildings

Technology and Infrastructure Disclosure

Modern office tenants — especially tech, professional services, and financial firms — require fiber-optic connectivity, redundant power (generator backup), and adequate electrical capacity. BuildMyListing's office template includes a technology and infrastructure section covering internet connectivity (fiber providers in building), generator backup, UPS availability, and electrical panel capacity (amps, voltage).

Benefit: Technology infrastructure details for tech-forward office tenant audiences

Office Building Photo Enhancement

Photo enhancement for office buildings — building exterior and entry, lobby and common areas, representative suite photos showing floor plate, window line, and any recent renovations, and parking structure or surface lot photos. Professional-quality office photos improve listing performance on LoopNet.

Benefit: Professional-quality office building photos for LoopNet and CoStar listings

How It Works

Enter Office Space Details

Input office class (A/B/C), address, building name, available rentable SF, usable SF (if known), asking rate per SF (monthly and annual), lease structure (full-service gross, NNN, modified gross), lease term, floor number and total floors, parking ratio, HVAC type, fiber providers, and key building amenities. Upload exterior, lobby, and suite photos.

AI Generates LoopNet and CoStar-Ready Office Listing

BuildMyListing writes an office-optimized lease description with tenant decision metrics front-loaded, adapts to office class (A/B/C), formats the structured data callout for LoopNet and CoStar, and enhances photos.

Export and Upload to Commercial Platforms

Download the office listing package — LoopNet/CoStar-ready description, structured metrics callout, enhanced photos, and one-page marketing summary for tenant prospect outreach and co-broker distribution.

Common Use Cases

Class B Suburban Office Building — Full Floor Available

Scenario: Landlord agent listing an entire 8,500 SF floor in a 6-story Class B suburban office building. Full-service gross lease at $24/SF/year. 4:1,000 parking ratio (surface lot). Renovated lobby 2022. Fiber from two providers. Available Q2 2026.

Process: Write Class B description leading with full-floor efficiency, FSG rate, parking ratio, and lobby renovation year. Include fiber provider note. Enhance building exterior, renovated lobby, and floor photos.

Compliance: FSG lease structure clearly stated. Parking ratio verified with property manager. Technology infrastructure from owner-provided specs.

Class A Urban Tower — Premium Suite

Scenario: Agent listing a 3,200 SF full-service suite on the 22nd floor of a Class A CBD tower. Views, concierge, fitness center, conference center. $48/SF FSG. 1.5:1,000 structured parking.

Process: Write Class A description leading with prestige location, floor (22nd), FSG rate, parking (structured), and premier building amenities. Emphasize fiber redundancy and building LEED certification from agent inputs.

Compliance: LEED certification claimed only if verified from agent-provided documentation. Parking structure confirmed as 1.5:1,000. All metrics from agent-provided inputs.

Frequently Asked Questions

What is a full-service gross (FSG) office lease?

A full-service gross (FSG) lease — also called a gross lease — is a commercial lease structure where the landlord covers all operating expenses: property taxes, insurance, maintenance, utilities, janitorial, and management. The tenant pays one all-inclusive per-SF rate. FSG leases are most common in multi-tenant office buildings, particularly Class A. When comparing office lease quotes, tenants must normalize to the same lease structure — an apparent $24/SF FSG lease may be more expensive than a $16/SF NNN lease once NNN expenses are added.

What is a common area factor and how does it affect office leasing?

A common area factor (load factor or add-on factor) is the ratio of rentable to usable square footage in an office building. It accounts for shared spaces like lobbies, corridors, restrooms, and mechanical rooms that are allocated proportionally to tenants. A 15% load factor means a tenant occupying 2,000 usable SF pays rent on 2,300 rentable SF. Under BOMA (Building Owners and Managers Association) measurement standards, office buildings are typically quoted in rentable square feet. Tenants should always clarify whether quoted SF is usable or rentable.

What parking ratio is typical for suburban Class B office buildings?

Suburban Class B office buildings in most US markets offer parking ratios of 3:1,000 to 5:1,000 SF (parking spaces per 1,000 rentable SF). Urban Class A office towers typically offer lower ratios (1:1,000 to 2:1,000) due to land cost, with structured parking at a premium. Suburban single-tenant office buildings (corporate campus) may offer 5:1,000 or higher. The minimum acceptable parking ratio varies by tenant type — professional services firms typically require 4:1,000 or better.

Is BuildMyListing providing legal advice on office lease compliance?

No. BuildMyListing provides copy generation tools, not legal advice. Office lease compliance, ADA requirements, technology infrastructure representations, and commercial lease law require qualified legal advice from a commercial real estate attorney.

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Office Space Listing Templates — Parking, Floor Plate, Lease Rate